What are Safety Objectives in Aviation SMS Programs
Safety objectives in aviation SMS programs the markers your safety program uses to assess whether or not your safety goals are being achieved. Your safety objectives will be the basis for how you measure safety performance.
Creating safety objectives is one of the most important tasks for setting yourself up to make good safety decisions. Important elements to point out when discussing what safety objectives are in aviation SMS are:
- They are built in response to safety goals;
- They are reviewed and updated regularly;
- You will create your key performance indicators (KPIs), also called safety performance indicators (SPIs) in response to them; and
- They specific and measurable.
The last bullet point is where safety management is most likely to make either one of the following mistakes:
- Objectives are too vague, such as:
- “Improve management efficiency when managing issues”
- Objectives are not measurable:
- “Improve hazard reporting culture”
You need to create safety objectives that are clear, specific, and in sentence form. With well written safety objectives, you will be better able to:
- Demonstrate to auditors how your objectives tie into safety goals and objectives; and
- Create and track proper key performance indicators.
Here’s how to create proper safety objectives in three steps.
1 – Create Safety Goals
Safety goals should set the vision of your company’s airline or airport SMS program. Safety goals will establish the safety culture, as well as what safety management values. Because of all of these things, the wording and language used in your safety goals is extremely important. So, when it comes to developing your goals, here is a general workflow:
First, review important elements of safety risk management, safety assurance, safety promotion, and safety policy, such as things like:
- Reporting policies;
- Responsibilities of management and employees;
- Privacy and security of reported issues;
- Issue management time frames and style;
- Safety communication and sharing;
- Relationship between management and front-line employees;
- Safety meetings;
- And so on.
There are many more important elements of safety, but this list should give you an idea. Make a list of the most important elements of safety to your organization.
Second, ask questions about how your organization should approach each element in your list of important safety concerns. For example, this includes things such as:
- How will you ensure that all issues are processed through the SMS?
- How will you ensure non-punitive reporting?
- How will your organization facilitate safety meetings?
- How will safety data be communicated to employees?
Your answers to these questions make logical goals. Once this is done, simply review your list of goals to ensure that your list of goals:
- Is not missing anything important;
- Is measurable, meaningful, attainable, and relevant.
Difference Between Safety Goals and Objectives
The difference between safety goals and safety objectives is that safety goals are:
- High level, general areas of safety that your organization would like to reach;
- Updated infrequently, such as minor updates on a yearly basis; and
- Will touch on every level of your safety program, from risk management to safety promotion.
In contrast, safety objectives are:
- Low level, specific areas of safety that your program would like to reach;
- Updated often, such as semi-annually or yearly, with major updates or overhauls (i.e., organizations will commonly have different objectives each year); and
- Each objective is in response to a specific, single goal.
A good way of understanding the relationship between safety goals and objectives is that a safety goal is a parent to multiple safety objective children.
2 - How Safety Objectives are Created
Safety objectives are created in response to safety goals and objectives. For example, you might have a safety goal of:
- “Develop a positive, non-punitive hazard reporting culture.”
Each safety goal will have multiple safety objectives that allow your organization to account for that each goal. In the case of our example safety goal above, you could create several different objectives that help account for and measure performance of that goal, such as:
- Increase hazard reporting 10% over previous year;
- Reduce average day for hazard reporting for new employees to less than 14 days; and
- Train at least 95% of employees on hazard identification.
These objectives will acutely help you understand whether or not your company is reaching that goal. These objectives are also specific and easily measurable.
Creating safety objectives is matter of reviewing each safety goal, and creating one or several objectives to account for each goal. Some safety goals may have a handful of objectives, and some safety goals will only have one or two objectives. The end result is a list of safety objectives that is 2-3 times longer than your list of safety goals.
3 - Updating Safety Objectives Yearly
Every year, performance of these objectives should be reviewed. As an objective is satisfied, a new objective may replace it that still satisfy its parent goals.
This helps continuous improvement. It doesn’t make sense to retain an objective that has reached its attainable limit. When objectives reach their realistic limit, they should be replaced.
For example, if the “Train at least 95% of employees on hazard identification” objective is satisfied, the next year that objective may be replaced by, “Average end of hazard identification training assessment score is 70% or better.”
This new objective demonstrates continuous improvement for the parent goal of “Develop hazard reporting culture.” Moreover, reaching 95% of hazard identification training seems like an attainable limit. Reaching 100% is both unrealistic and resource intensive.
Examples of Safety Objectives in Aviation Safety
Here is a list of potential objective that will give you an idea of what kind of wording demonstrates specific and measurable.
- Increase hazard reporting by 10% over previous year.
- Decrease average time for closing high risk issues by 1 day over previous year;
- Decrease number of internal audit findings by 1 over previous year;
- Hold 50 safety meetings;
- Having average meeting attendance rate of 8;
- Increase number of employees who have received all available training by 5%;
- Reduce number of fatigue incidents by 20%;
- Increase average score of safety culture survey by 10%; and
- Increase number of active control measures by 3%.
There are many more objectives beyond this, but hopefully this list should give you a good idea of what specific and measurable looks like. You might compare the list above to less effective objectives, which are either NOT measurable or specific like:
- Improve non-punitive reporting policy;
- Update safety policies; and
- Improve risk management efficiency.
These safety objectives are vague and not measurable. They are also not as specific as the objective examples shown earlier.
For more information about quality objectives, see this list of leading indicators. Based on this list, you should easily be able to identify relevant elements of safety performance that you can use to create objectives.