SMS Pro Aviation Safety Software Blog 4 Airlines & Airports

Things to Prepare for Aviation SMS Audits

There are many aviation audit checklists available online.

While these checklists offer many specific tasks you need to perform, few checklists offer a broad overview of things that airports, airlines, and other aviation service providers should do to augment audit performance.

The purpose of aviation safety management systems (SMS) is to continuously improve safety performance while also improving the business' operational processes. This continuous improvement is expected to be realized by:

What Is a Gap Analysis Used For

Both new and experienced aviation safety professionals sometimes have to ask themselves, what is a gap analysis and why am I using it?

The first thing anyone needs to understand about a gap analysis is that it is a process used by both new aviation safety management systems (SMS) and maturing SMS. This process is used by aviation service providers to determine:

• The current state of the SMS;
• The desired state of the SMS; and

What Is Risk Assessment in SMS

Risk Assessments in aviation safety management systems (SMS) are how you qualify, quantify, and rank risk exposure for:

• Reported safety issues;
• Audit findings and concerns; and
• Risk scenarios (consequences) associated with identified hazards.

Risk assessments are absolutely central to decision-making in SMS, as all actions performed on the safety issue depend on the initial and subsequent risk assessments.

Relationship between Aviation Safety Management Systems and Safety Culture

I have recently seen a great rise in the interest and emphasis placed on safety culture in aviation safety management systems (SMS).

Until the last number of years, safety culture has been treated like an appendage or “bonus” to having a performant, successful aviation SMS implementation. Now, however, I see safety culture starting to pop up all over the place.

By definition, aviation safety culture is described as reflecting the real commitment to safety, or how people act when no one is watching.

Definition of Aviation SMS Safety Assurance

In November 2006, the International Civil Aviation Organization (ICAO) mandated that all member states implement formal aviation safety management systems (SMS). To facilitate compliance, ICAO guided regulatory authorities and aviation service providers with the publication of the Safety Management Manual (SMM), now in the fourth edition as of 2019.

An aviation SMS implementation covers considerable territory, including, but not limited to:

• Safety accountabilities;

What Are Components of Risk Matrix

During the issue management life-cycle, safety managers commonly conduct initial and residual risk assessments on reported issues. In most cases, the risk is a combination of both:

• Probability (frequency), and
• Severity (consequences).

Occasionally, you will see organizations that also include "exposure" as a third dimension to their risk assessment. Based on our experience, only three to five percent of aviation service providers have adopted a three-dimensional risk assessment approach.

What Is Trend Analysis in Aviation SMS

Simply put, trend analysis in aviation SMS is an activity that is used to target patterns in your safety program that might otherwise be “lost in the noise” of your safety data.

Patterns can be related to behavior, occurrences, or other aspects of your safety program. Patterns are identified within your chosen time period.

You may identify trends that are:

• Weekly;
• Monthly;

Mistakes Are an Opportunity

In any industry, there are bound to be mistaken. Mistakes can be either willful or unintentional, but are equally dangerous to aviation safety.

In aviation, unintentional mistakes can lead to devastating accidents, an outcome that we hope to prevent by implementing Safety Management Systems (SMS) in our organizations.

Aviation SMS implementations are expected to reduce both direct and indirect costs associated with accidents and minor incidents.

What Is Management of Change in Aviation SMS

Management of change in aviation SMS is a formal process for facilitating changes in safety programs. In general, the change management process is evoked when larger, system-level changes are needed in the SMS.

Small changes are handled with corrective actions.

The basic tenants of management of change in aviation SMS are:

• Airlines, airports, and other aviation service providers establish a formal, repeatable process for change;

What Does It Mean to Mitigate Risk?

The term “mitigate risk” and “risk mitigation” is slightly misleading. This is because the meaning of the term “risk” changes depending on the context in which it is used.

Confusion also exists because different safety experts have different understandings of what “risk” means.

Risk can mean:

• The composite likelihood and severity of something happening, as in “The risk of…”;
• A specific occurrence that is bad/undesirable, as in a “risk occurrence.”