SMS Pro Aviation Safety Software Blog 4 Airlines & Airports

Understanding Safety Terms Remains Important

We write every day about topics relating to aviation safety management systems (SMS), yet we have always taken for granted that you know what is aviation safety?

Deep down, most of us have an idea about safety. We can logically expand a safety definition to encompass the aviation industry. Yet this takes work to consider the broad implications. I've taken a few moments to discuss what is aviation safety since I've never defined it in the past.

I'm hoping to share a few insights and I am also hoping that other industry experts will expand upon this often-overlooked definition.

Why You Need to Know the Difference between Hazards, Risks and Controls

Aviation management personnel and employees who truly understand the differences between hazards, risks, and different types of controls are more effective at preventing accidents and reducing costs related to preventable accidents and incidents.

Furthermore, hazards and risks are most commonly misunderstood by safety managers who need to either create or review their company's hazard and risk registers.

Can you easily tell another employee the difference between a hazard and a risk?

What Are Components of Risk Matrix

During the issue management life-cycle, safety managers commonly conduct initial and residual risk assessments on reported issues. In most cases, the risk is a combination of both:

• Probability (frequency), and
• Severity (consequences).

Occasionally, you will see organizations that also include "exposure" as a third dimension to their risk assessment. Based on our experience, only three to five percent of aviation service providers have adopted a three-dimensional risk assessment approach.

Do We All Know What Is Aviation Safety Management?

Aviation service providers coordinate materials and activities of their core business model in order to achieve desired objectives. These objectives vary by industry segment type, including:

• Manufacturing;
• Aircraft maintenance;
• Transporting cargo and passengers;
• Aircraft fueling operations;
• Baggage and ramp handling services;

Aviation SMS Require Regular Safety Communications

Routine work may dull your alertness.

Careless or inattentive attitudes may soon replace the caution that existed when your job was new and interesting.

Without some periodic reawakening to the ever-present hazards in the aviation environment, lethargy deepens, and chances of accidents occurring increase without us even being aware of the risk.

You may not always recognize the importance of recurring safety training. Yet, this training benefits us all in many ways.

Budget & Experience for Aviation Safety Management Systems

Airlines, airports, and maintenance organizations are still trying to understand the requirements of ICAO's mandated aviation safety management systems (SMS) that are outlined in Document 9859 Safety Management Manual (SMM).

Fully implemented aviation SMS programs require considerable work to implement AND maintain. If you are like most aviation service providers, your company is trying to implement a multi-year project on a shoestring budget. And I have seen airlines and airports that still have no budget for additional safety initiatives.

You Probably Need a Safety Database, Right?

I'm guessing if your airline or airport has more than 20 employees you will need a database for many of your SMS requirements.

If you don't have the budget for a database, or if you are one of those talented safety managers with excellent IT skills, then you can build your own safety database.

In this article, we demonstrate how you can design your own safety database within an hour or two.

So let's get started.

Aviation Safety Charts Monitor SMS Performance

Aviation safety charts provide aviation safety management teams with an invaluable visual presentation of their aviation safety management system (SMS) performance. Yet it should not be only the safety managers that should be reviewing these safety charts. The accountable executive has much more at stake.

For every SMS implementation, the accountable executive is responsible for

• Ensuring the SMS implementation is performed across the organization;
• Regularly reviewing organizational safety performance; and

Safety Reporting Process Will Make or Break an Aviation SMS

You could also say that lack of hazard and safety reporting in an aviation safety management system (SMS) can break a company.

Hazard reporting is critically important to any aviation service provider if it wants to benefit from its investment in the required and voluntary SMS. It’s equally important that aviation safety professionals have an open dialogue about what the important discussion points are and what problems are endemic to the aviation SMS.

Most Important Questions to Monitor Safety Performance in SMS

Monitoring safety performance in aviation safety management systems (SMS) is undoubtedly one of the most important tasks you will undertake in your SMS. Regulatory requirements turn to monitoring the performance of the SMS from a "nice-to-have program" for reducing risk and avoiding accidents to a "must have and must demonstrate proof" to comply with SMS regulatory requirements.

Safety performance monitoring is integral for maintaining Safety Assurance and the integrity of your SMS program.