Surveys seem a bit old-fashioned. That’s probably because they are.
Surveys have been around and popular for years. There are many uses for safety surveys besides getting the opinions of the workforce. Surveys are also useful for
Surveys are the ultimate information-gathering tool to determine how employees view the organization's aviation SMS.
These are questions an astute safety manager may already know, but cold, hard, truthful numbers are what the safety manager can take to top management to effect change. Imagine two scenarios:
In Scenario "A," a safety manager appears more credible saying, "Only 55% of employees bothered to respond to our safety culture survey, which leads me to believe our aviation SMS will become more effective once employees take ownership of the SMS and realize the benefits."
In Scenario "B," the safety manager may tell the accountable executive, "Employees really don't seem to care about our SMS. I get a feeling that we are losing money and operating with unnecessary risk because employees are not reporting safety issues. Something is holding us back from achieving our safety objectives, but I think it stems from employee attitudes."
As you can imagine, upper management would be more receptive to Scenario A, as the safety manager's assertions are based on actual analysis, instead of a gut feeling. As you can readily see, safety surveys can easily increase a safety manager's credibility when using statistics versus a "gut feeling."
Because safety surveys seem old-fashioned, many organizations, while understanding that they are mandatory, tend to not take them very seriously – the result being hastily drafted, superficial questions.
When employees take aviation safety-related surveys that possess questions that aren’t thoughtful, one message tends to ring clear:
On the other hand, of course, consistent and well-designed survey questions can be a real asset for any aviation safety manager. The real benefits of safety surveys go much deeper than simply checking in with employees and seeing how they are feeling.
They are one of the foremost tools to
Moreover, safety surveys open a forum for employees to give their honest – and anonymous – feedback about how a safety program is or is not functioning.
The most general benefit of doing aviation safety surveys is getting a sense of the organization's "safety morale”. In other words, you get an idea of how people are feeling. Knowing whether people are feeling–
–about current safety practices is very useful for assessing employees’ level of resistance to change.
A more specific benefit that safety surveys provide is quantifiable data from a large audience. This is data that can be:
Because surveys are generally anonymous, safety managers can trust that their data is relatively free of bias. In many ways, this is one of the most compelling benefits of safety surveys – they allow a place for employees to be honest.
Modern usage of safety surveys in aviation SMS is generally intended to sample an organization's safety culture. How do employees feel about
While subpar safety surveys can breed poor or apathetic safety morale, good safety surveys have the opposite effect. They promote a safety culture through engagement and concern.
Good safety surveys are thoughtful, engage relevant opinions, and ask “hard” questions such as “How well do you think management addresses your safety concerns.”
Surveys can send the message that:
Moreover, safety surveys give employees an idea of the safety manager’s and management’s agenda. Employees get an idea of the types of safety issues that concerns management.
When both management and the general workforce feel that they better understand each other, the road to transparency and cooperation is open. Trust is important to improve safety cultures. As management and employees learn to understand the motives behind other's agendas, trust increases with this understanding.
It’s commonly known as “bridging the gap.”
The most important part of any survey is the questions. When creating surveys, the bulk of the time should be spent working out the best, most relevant questions that will allow you to get the most accurate feedback about an SMS's performance.
This means asking hard and/or uncomfortable questions – questions whose data might indicate that the SMS is functioning far from optimally. Asking these types of questions can be daunting for an aviation safety manager, but they are necessary for the improvement of the aviation SMS.
After figuring out which questions to ask, surveys generally start with a safety survey template. Templates provide a framework for the organization, style, and length of the survey. All organizations have different SMS maturation levels and needs; therefore, each will need to adapt the template to fit their own particular needs.
Open-ended questions on surveys are difficult to track and quantify. Safety surveys should use one or a combination of the following answer types:
First, this collected safety data is straightforward, easy to graph and track, and very quick for users to answer. Data that has discrete values becomes easier to collate and spot trends. Once you have collected survey results over multiple years using the same survey, you will have an opportunity to identify SMS performance monitoring trends. If you are just starting your SMS, don't expect to have enough collected data for useful trend analysis for at least three years.
The other critical element for conducting surveys that measure your safety culture always winds up being the question, how often should this particular survey be administered?
In many organizations, surveys are given out once per year. Conducting a yearly survey with the same questions helps establish long-term trends in general areas of an aviation SMS that a safety manager is most concerned with.
But surveys should be more frequent than that. Only conducting one safety survey per year does not:
Provide surveys several times throughout the year:
Note that if surveys are only given out when you notice undesirable behavior, surveys tend to feel more like a punitive measure than an inquiry into safety cultural issues.
The other benefits of conducting more regular surveys are:
Especially for larger organizations with many employees, surveys are one of the best ways to get feedback from a pool of employees. Safety promotion is an often forgotten element in aviation SMS. This runs true in larger companies and those cultures outside Western cultures.
Practiced regularly and tactfully, surveys can be an effective safety promotion tool and facilitate breaking down resistance to the aviation SMS.
Effectively using safety surveys provides valuable data and engagement in the areas of
Because safety surveys tend to be cliché, it’s easy to overlook how valuable safety surveys can be – and not many organizations utilize surveys to their full potential.
Although surveys are designed to be rigid and therefore quantifiable, that doesn’t mean that they can’t be employed in creative ways.
One of the most difficult challenges in conducting a safety survey campaign is creating a list of questions to ask. Here is some help. These industry-accepted survey templates are used by many operators.
Last updated May 2024.